Submissions

PLEASE NOTE: THE DEADLINE FOR SUBMISSIONS HAS PASSED.

How to Submit a Paper / Poster:

1. Those seeking to participate in organized sessions should submit paper titles and abstracts directly to individual session organizers. These submissions must be sent to session organizers by 31, December, 2005. However, bear in mind that most sessions should be finalized much earlier than this and that the deadline for session organizers to submit sessions to conference organizers is 28 February 2006. Therefore, if you want to ensure your paper is accepted you should aim to submit early.
2. Individual paper/poster titles and abstracts for submitted as part of a General Session should be sent directly to the conference organizers (ICAZ2006@yahoo.com.mx) and must reach us by 31 March 2006.  Submissions should clearly indicate whether the presentation is intended in the form of oral paper or a poster.
   

Click for :

• Guidelines for Abstracts
• Guidelines for Session Organizers
• Guidelines for Papers
• Guidelines for Posters

Guidelines for Abstracts:

1. Abstracts must be presented in electronic format (Word, Wordperfect, Text files or Rich Text Format, please be sure that your file is compatible with PCs since we do not use Macs) using a basic font in 12-point type.
2. The maximum number of words for abstract submissions will be 300 (excluding the title).
3. The number of papers given by a single individual will be limited to two (this includes introductory or summing-up papers). If at least one of the papers is co-authored, this limit can be increased to three.
4. The number of papers given by a single individual in the same session will be limited to one (this includes introductory or summing-up papers). If at least one of the papers is co-authored, this limit can be increased to two.
5. There is no official language for this conference but speakers should be made aware that English is by far the language that is likely to reach the greatest audience. Papers submitted in languages that the conference organizers may regard as unlikely to be understood by most may be rejected. Paper titles and abstracts will always be in the same language used to deliver the paper.

Guidelines for Session Organizers:

Session organizers are responsible for obtaining speakers' presentation titles and abstracts, scheduling the order of presentations, and all other communication with participants dealing with the session.

Session organizers must provide the 2006 organizing committee with a complete "session pack" by the 28 February 2006. The ICAZ 2006 conference organizers will assist with and monitor progress.

The session organizer must present the following information in the session pack:  

1) Name and full contact details of session organizer/s  

2) Name and full contact details of proposed session chair/s  

3) The following details for each contribution/participant:

• Name of all authors
• Name of primary author
• Institutional Address
• Telephone no.
• Fax no.
• Email address
• The participant's role (i.e. Organizer, Chair, Keynote speaker, Presenter, Discussant)
• Names and addresses of additional authors
• Five keywords
• Full title of submission
• Abstract (up to 300 words excluding title, authors, and references)

4) A session program which lists the order of presentations

There is no official language for this conference. Paper titles and abstracts will always be in the same language used to deliver the paper.

At present we plan to allot all symposia one or two 2-hour time slots. Each 2 hour time slot will accommodate 6 participants. We anticipate that each symposium will require two 2-hour time slots, thus accommodating 12 participants. Each participant will have 15 minutes to present their paper and 5 minutes for questions. Even if there is time allocated for discussion at the end of a session, an opportunity to ask questions at the end of each paper must be provided. Symposium organizers might also choose to have fewer speakers, allowing for an extra 10-15 minutes at the end of the session for discussion. Additional symposium participants can be accommodated in symposium poster sessions.

Session organizers must encourage individual speakers to provide visual aids for their presentations that can be easily read and understood, even from some distance. The use of long tables and complex diagrams is discouraged.

It is essential that the session organizer keeps in regular contact with the participants to the session on a regular basis. This will also reduce the possibility of a paper being withdrawn at the last minute or of a speaker not turning up without any notice.

To enable switching between sessions, all sessions will start and finish at the same time. Therefore, papers must always occur as scheduled. If scheduled speakers do not turn up, there will be a 20-minute break. All coffee/tea and lunch breaks will occur at the same time.

All sessions will be scheduled for either a two-hour slot or a four-hour slot, which will include a coffee break sessions. Two hour slots can accommodate up to five speakers, four hour slots can acocmodate as many as 10 speakers.

Other Important Information

ICAZ 2006 Conference Organizers want to emphasize the importance of the integration of Archaeozoology with the rest of archaeology and to encourage the exchange of information and ideas between researches working in different regions and periods. It is for this reason that we strongly encourage sessions organized around a common theme, which can be tackled from a variety of viewpoints (geographical and chronological).

We would also like all sessions to be truly international with a wide participation of speakers coming from different countries and possibly continents. The participation of speakers who are not archaeozoologists in the strict sense of the term but who can provide a useful contribution to the discipline is also encouraged.

Sessions are strongly encouraged to include a 10-minute or 20-minute (depending on either 2- or 4-hour sessions, respectively) keynote speech at the beginning and a 10-minute or 20-minute period for a discussant and/or discussion at the end. The discussants' presentations will be followed by a general discussion, whose length may vary between sessions. The discussant should be instructed to provide a general comment on the session and the papers presented, rather than an independent extra paper. It is, therefore, essential that the discussant attends the whole session. We do not think it necessary for the discussant to have to read written versions of the papers beforehand, but we expect him or her to be provided with a full list of abstracts as soon as the session is finalized.

The number of papers given by a single individual in the same session will be limited to one (this includes introductory or summing-up papers). If at least one of the papers is co-authored, this limit can be increased to two.

The ICAZ 2006 Organizing Committee will seek funds from a range of commercial organizations relating to session themes. We will encourage and help session organizers to find funding for their own sessions. All additional money raised will be directed towards total and/or part funding the participation of as many speakers, poster presentations, other colleagues and students as possible.

The ICAZ 2006 Organizing Committee will not seek funds for any proposed publication. Publication of the session will be the responsibility of the Session Organizer and participants.

At present we would encourage you to get on with sorting out speakers and thinking about funding avenues for the session. If you need any help or a letter of support, etc. from the ICAZ 2006 Organizing Committee and/or the ICAZ executive, don't hesitate to ask.

Please, make sure that you fully digest and understand the content of this document. Any problems or questions, please, do get in touch preferably by email (ICAZ2006@yahoo.com.mx).

Guidelines for Papers:

Important Information for Computer-Based Presentations:

• All rooms will be equipped with computer (data) projectors and computers. The computers are all PCs not MACs.
• All presenters should have their presentation on a PC formatted CDrom, which should be handed in to the organisers well in advance of the time of their presentations (at least the day before in case of papers presented in the morning, and at least in the morning of the day of presentations for papers presented in the afternoon).
• If your presentation is on a zip disk we will be able to deal with it (as long as this is PC formatted), but since we will only have two external zip drives for six rooms it will be even more important in such cases to hand in the disk well in advance.
• PCs will read Mac based presentations, but all images will have to be in a JPEG or TIFF format. NB images in a PICT format created in Mac will not read properly on a PC!!
• If you are using a powerpoint presentation please make sure that your file has the .ppt extension.
  

Guidelines for Posters:

• Poster titles and abstract must be submitted to the conference organisers by the end of 31 March 2006.
• [Updated, August 17] Posters should be 90 cm long x 60 cm wide, so they can be set in the available boards. Also people bringing posters need to to bring double-sided masking tape. The posters are numbered in the program, so poster presenters can set their poster in the right number at the session day. A good poster will not contain too much text - it should focus upon one or, at most, two key points. The use of bold and big fonts, and clear, colourful illustrations and graphs is advised - the audience need to be able to read the poster from a reasonable distance.
• Posters will be set up for the duration of the conference. Where possible they will be close to relevant lecture sessions and adjacent to coffee areas.